Regular Council

THAT this Regular Meeting of Council is hereby called to order at 5:03 p.m.

THAT the agenda be accepted as presented.

THAT the Minutes of the Public Meeting of Council held December 9, 2025 be adopted as circulated and that same be filed in the Clerk's Office.

THAT the Minutes of the Regular Meeting of Council held December 9, 2025 be adopted as circulated and that same be filed in the Clerk's Office.

THAT the Minutes of the Closed Meeting of Council held December 9, 2025 be adopted as circulated and that same be filed in the Clerk's Office.

THAT Council hereby receives the Administration Report from the Clerk regarding the Zoning By-law Amendment request from Deborah and Robert Doan under Application Z25-5; AND THAT Council hereby directs the Clerk to forward a by-law for the Zoning By-law Amendment to allow a sauna in front of the main dwelling and for a maximum lot coverage of accessory structures to be increased to 144 square metres.

THAT Council hereby receives the administration report from the Clerk regarding a request for a Temporary Use Zoning By-law to allow an accessory building to remain on a lot without a main use building as a result of Committee of Adjustment's decision on Consent Application B23-5 for property being 711 Road 5 South. AND THAT Council hereby directs the Clerk to bring forward a by-law for the Zoning By-law Amendment.

THAT Council hereby receives a copy of the December Building Permit Summary and the same be filed in the Clerk's Office.

Smith, seconded by Councillor Ron Giardetti HEALTH AND SAFETY POLICY STATEMENT: Employer Commitment The Corporation of the Municipality of Shuniah is committed to preventing occupational illness and injury in the workplace. Protection of employees from injury or occupational disease is a major continuing objective of the Municipality. Employer Responsibility The Municipality is dedicated to implementing and maintaining a safe and healthy work environment. All managers and workers will be committed to the continuing objective of eliminating workplace injury and illness. We will assure that every reasonable precaution is taken for the protection of workers and that as minimum, all legislative requirements for health and safety are met. Manager/ Supervisor Responsibility Managers and supervisors will be accountable for ensuring that safe and healthy work conditions are maintained in their assigned departments and work areas. They will be responsible to ensure that machinery and equipment are safe and workers work in compliance with established safe work practices and procedures. Worker Responsibility Workers will receive adequate training and updating in their specific work tasks to protect their health and safety. Every worker will be required to work in a safe manner following legislated and employer safe work procedures and practices. Workers will be responsible to report any unsafe or unhealthy conditions they may be aware of in order to achieve the elimination of workplace

THAT Council hereby receives a copy of the Thunder Bay District Municipal League (TBDML) Conference Sponsorship package and directs staff to register for the Bronze Refreshment Break sponsorship level in the amount of $400.00; AND THAT the same be filed in the Clerk's Office.

THAT a Memorandum of Understanding between the Municipality of Shuniah and the Lakehead Region Conservation Authority’s Plan Review Program, be extended for an additional 5 years; AND THAT the Clerk is hereby directed to bring forward a by-law to execute the above noted Memorandum of Understanding.

THAT Council hereby receives the Draft 2026 Budget and supporting documents and advise administration of the path to move forward and the same be filed in the Clerk's Office.

THAT a By-law to amend By-Law No. 2038-00 site specific as it applies to Plan 55M585, Lot 4, known as 2609 Birch Beach Road be read a First and Second time this 13th day of January, 2026.

THAT a By-law to amend By-Law No. 2038-00 site specific as it applies to Plan 55M585, Lot 4, known as 2609 Birch Beach Road be read a Third and Final time and numbered 3454-26; AND THAT the said by-law be engrossed in the By-law Book.

THAT a By-law to allow the temporary use of an Accessory Building on a Property without a main use dwelling be read a First and Second time this 13th day of January 2026.

THAT a By-law to allow the temporary use of an Accessory Building on a Property without a main use dwelling be read and Third and Final time and numbered 3455-26 AND FURTHER THAT the said by-law be engrossed in the By-law Book.

THAT a By-law to authorize an agreement between LRCA and Shuniah for Plan Review Memorandum of Understandingis hereby read a First and Second time this 13th day of January 2026

THAT A By-law to authorize an agreement between LRCA and Shuniah for a Plan Review Memorandum of Understanding is hereby read a Third and Final time and numbered 3456-25; AND THAT the said By-law be engrossed in the By-law Book.

THAT A by-law to authorize the Mayor and Clerk to execute an agreement with TBay tel for Cell phone tower placement on Municipal Property be read a First and Second time this 13th day of January 2026.

THAT a By-law to authorize the Mayor and Clerk to execute an agreement with TBaytel for Cell phone tower placement on Municipal Property be read a Third and Final time, and numbered 3457-26; AND THAT the said by-law be engrossed in the By-law Book.

THAT Council hereby receives the following correspondence: a. Moosonee - Resolution re: Self-Defence Protection and Home Invasions in Ontario b. Brantford - Resolution re: Professional Activity (P.A) Day on Municipal Election Day c. South Huron - Resolution re: Proposed Boundaries for Consolidation of Ontario's Conservation Authorities d. Machar - Resolution re: Conservation Authorities e. Scugog - Resolution re: Conservation Authority Consolidation f. Meaford - Resolution re: Proposed Conservation Authority Consolidations g. TBDHU - BOH Minutes - Nov 19, 2025 h. Nairn & Hyman - Resolution re: Support for Steel & Lumber i. Central Frontenac - Resolution re: Proposed Amendments to Conservation Authorities Act j. Drummond & North Elmsley - Letter Resolution re: Consolidation of Conservation Authorities k. TBDSSAB - Regular Board Meeting Minutes - November 20, 2025 l. Smith Falls - Resolution re: Ontario Community Infrastructure Fund (OCIF) m. Brant - Letter re: Automated Speed Enforcement n. Magnetawan - Resolution re: Site Readiness Funding.pdf o. Ministry of Emergency Preparedness and Response - Letter re: Bill 25 p. Ingersoll - Letter Resolution re: Conservation Authority Consolidation q. Minden Hills - Resolution re: Oppose Strong Mayor and r. through ab. and the same be filed in the Clerk's Office.

THAT Council hereby receives and supports the resolution from the United Counties of Leeds and Grenville regarding Bill 9, Municipal Accountability Act, 2025; AND THAT Council directs the Clerk to forward a copy of this resolution to the Honourable Doug Ford, Premier of Ontario, the Honourable Rob Flack, Minister of Municipal Affairs and Housing, The Honourable Lise Vaugeois, MPP Thunder Bay-Superior North, the Honourable Kevin Holland, MPP Thunder Bay-Atikokan, the Association of Municipalities of Ontario (AMO), and all Ontario Municipalities.

WHEREAS the Ontario Municipal Employees Retirement System (OMERS) Pension Fund serves over 1,000 employers and over half a million employees and retirees from diverse groups including: municipal governments, school boards, libraries, police and fire departments, children’s aid societies, and electricity distribution companies; and WHEREAS the long-standing jointly-sponsored governance model with two corporate boards has provided stability, accountability, and fairness for both plan members and employers for more than two decades; and WHEREAS the Government of Ontario has passed legislative changes to OMERS’ governance structure through Bill 68; and WHEREAS these changes would replace the current OMERS Sponsors Corporation with a new Sponsors Council that would lose its corporate status and independent resources; and WHEREAS the proposed model could allow pension decisions affecting municipal employers and employees to be made without meaningful municipal oversight, increasing financial risk for municipalities and local taxpayers; and WHEREAS municipalities are already under significant fiscal strain and cannot absorb additional pension costs without consequences for property taxes or local services; THEREFORE BE IT RESOLVED THAT the Municipality of Shuniah does not support the legislative changes to the OMERS Act contained in Bill 68 and requests that the Government of Ontario reconsider the advisability of proceeding with these cha

THAT Council hereby receives a copy of the list of Unfinished Business dated January 8, 2026, and that same be filed in the Clerk’s Office.

THAT a By-law to confirm the proceedings of Council be read a First, Second and Third time on this 13th day of January 2026 and Numbered 3458-26 AND THAT the said By-law be engrossed in the By-law Book.

THAT the hour of 5:51 p.m. having arrived this regular Meeting of Council hereby adjourns.