Regular Council

THAT this Regular Meeting of Council is hereby called to order at 5:00 p.m.

THAT the agenda be accepted as amended.

THAT the Minutes of the Regular Meeting of Council held March 24, 2026 be adopted as circulated and that same be filed in the Clerk's Office.

THAT the Minutes of the Closed Meeting of Council held March 24, 2026 be adopted as circulated and that same be filed in the Clerk's Office.

THAT Council hereby receives the tender opening minutes held April 2, 2026 for the Copenhagen & Compressor Station Roads Surface Treatment Project #R 2026-01 and Asphalt Paving Crack Sealing Project #R 2026-02 and the same be filed in the Clerk's Office.

THAT Council hereby receives a copy of the March Building Permit Summary and the same be filed in the Clerk's Office.

THAT Council hereby receives the memo from the Manager of Operations regarding the Surface Treatment Program and Asphalt Paving Crack Sealing; AND That the Manager of Operations recommends the tender for R2026-01 Surface Treatment Program be awarded to Miller Paving Limited in the amount of $356,965.00 excluding HST; AND That the Manager of Operations recommends the tender for R2026-02 Asphalt Paving and Crack Sealing for Part 2 West Loon Road be awarded to LSC Technology in the amount of $30,000 excluding HST; AND That the same be filed in the Clerk's Office.

THAT Council receives the report from the Manager of Operations regarding Municipal Landfill updates for discussion.

THAT Council hereby receives the Telephone/Internet Voting Election Policies and Procedures for the 2026 Ontario Municipal Election Report for review, AND THAT the Clerk is hereby directed to bring forward a By-law for the Telephone/Internet Voting Election Policies and Procedures for the 2026 Ontario Municipal Election.

THAT Council receives the report from the CAO regarding An Evening with Kevin Holland and Special Guests; THAT Council approves the CAO and a Council member to attend the event; AND THAT expenses be paid according to the Municipal Remuneration & Expense Policy, dated March 6, 2024.

THAT Council receive the renewed Asset Management Policy and accepts the revised Policy and the same be filed in the Clerk's Office.

THAT a By-law to rescind and replace By-law 2908-16 to appoint the position for New CAO, Deputy Clerk and Deputy Treasurer with Conditions of Employment is deemed to have been read a First and Second Time this 14th day of April 2026.

THAT a By-law to rescind and replace By-law 2908-16to appoint the position of New CAO, Deputy Clerk and Deputy Treasurer with Conditions of Employment is deemed to have been read a Third and Final time and numbered 3485-26. AND THAT the said By-law be engrossed in the By-law Book.

THAT A By-law for the Telephone/Internet Voting Election Policies and Procedures for the 2026 Ontario Municipal Election be read a First and Second Time this 14th Day of April, 2026;

THAT a By-law for the Telephone/Internet Voting Election Policies and Procedures for the 2026 Ontario Municipal Election be read a Third and Final time and numbered 3486-26; AND THAT the said By-law be engrossed in the By-law Book.

THAT Council hereby receives the following correspondence: a. Saugeen Shores - Letter & Resolution re Heritage Helping Housing Grant - ACO Proposal b. NOMA - Board of Directors Meeting Minutes - January 27, 2026 c. LRCA - February Board Meeting Minutes d. Rideau Lakes - Letter to Senators re - Alto High Speed Rail (Bill C-15 Budget).pdf e. Black River-Matheson - Resolution re: 11/17 Expansion Modernization Project of National Significance f. TBDSSAB - Regular Meeting Minutes Feb 19, 2026 g. TBDHU BOH - Meeting Minutes Feb 18, 2026 and the same be filed in the Clerk's Office.

WHEREAS the Municipality of Shuniah acknowledges that municipal infrastructure - including roads, bridges, and water and wastewater systems - underpins public safety, economic vitality, and quality of life in Ontario’s rural and small urban communities; and WHEREAS the Ontario Community Infrastructure Fund (OCIF) was created in 2015 to assist small and rural municipalities facing infrastructure deficits that exceed their local revenue capacities; and WHEREAS in 2022, the Government of Ontario committed to increase the annual OCIF envelope from $100 million to $400 million over a five-year term, with that commitment scheduled to expire at the end of fiscal 2026; and WHEREAS fixed funding levels amid rising labour, materials, and climate resilience costs have eroded the purchasing power of the $400 million envelope, jeopardizing municipalities’ ability to deliver and sustain essential services without incurring unsustainable debt; and WHEREAS predictable, multi-year funding indexed to real-world cost drivers is critical for municipalities to develop, finance, and execute long-term asset management plans, reduce emergency repairs, and leverage complementary federal and private infrastructure financing; and WHEREAS the Municipality of Shuniah requires a steadfast provincial partner to extend and enhance OCIF beyond 2026, ensuring infrastructure resilience, fiscal sustainability, and equitable access for all small and rural municipalities

THAT Council hereby receives a copy of the list of Unfinished Business dated April 9, 2026, and that same be filed in the Clerk’s Office.

That Council reduces the landfill tipping fees for a maximum of 12 loads to the McTavish Landfill site.

THAT at the hour of 5:44 p.m. Council moves into In-Camera Session.

THAT at the hour of 6:45 p.m. Council hereby resumes the meeting in open session.

THAT Council hereby nominates Frank Zanni as Senior of the Year.

THAT a By-law to confirm the proceedings of Council be read a First, Second and Third time on this 14th day of April 2026 and Numbered 3487-26 AND THAT the said By-law be engrossed in the By-law Book.

THAT the hour of 6:46 p.m. having arrived this regular Meeting of Council hereby adjourns.